Guide for Using AEPWF Web Portal

A: GENERAL

Enter the web address https://aepwf.in in the address window of your browser. Use Google Chrome / Microsoft Edge / Opera for opening the DAE Pensioners Forum Portal. It can be opened in any Android Smart Mobile also.

(a) While entering data, do not fill data in all CAPITALS or all smalls, Capitalise only the first letter of each word for names and address.
(b) Please use next line for next part of the address, instead of typing the address continuously.
(c) Do not add City name and Pin Code in the Address Space, as separate fields have been provided for these two items.

Please read details given in Membership Tab on Home page for becoming new member.

The web site is fully compatible with Smart Mobiles / Tablets

B: MEMBERS MODULE:

REGISTRATION AND PROFILE ENTRY

1. Click the link REGISTER to open Registration Form.
2. Enter 12 digit PPO No, Employee No. / CC code (6-10 digit alpha numeric number), Radio button for selection for Employee No. / Computer Code, Last Name, First Name, Primary Email Address (Preferably gmail address, avoid npcil.co.in address), Date of birth (in YYYY-MM-DD format), Password and Repeat Password (6-10 digit alpha-numeric number).
3. Click Register to submit the form.
4. Please be careful for entering your PPO number as it can not be changed later. Ensure that there is no other character, symbol or spaces in PPO number. It should be pure 12 digit numeric code. Note down your entries somewhere for future use.
5. If any one does not have Employee No. / CC Code, he can fill any 6-10 digit alpha-numeric code of his choice, but he should remember and note it down, as it will be needed for login and forgotten password recovery.
6. Once the registration is done, a new form MEMBER PROFILE will open automatically. Do not forget to fill this form. Adequate guidance is available on the form to fill the data. Members can upload their photo by clicking button Upload Photo on the form. It will open a pop-up window, where one can choose his photo from PC / Mobile file explorer. Click button Upload Files to Server. On photo upload click button Close Window and then click button Save Member Profile Data in parent form. Member Profile form can be opened for editing anytime afterwards also by clicking link Members⇒Member Profile.
7. All pensioners must fill their date of retirement and 6th CPC scale, as on date of their final retirement from DAE/NPCIL service. All pro-rata pensioners, who have filled this data as on date of transfer from DAE to NPCIL, should now change the data accordingly.

CONTRIBUTION ENTRY

1. Login and then click the link Members⇒Member Contribution to open Contribution Entry Page.
2. Enter your contribution details in applicable tab for contributions namely (a) Membership, (b) Pro-rata and (c) 2 Increments. (Enter data only in the applicable tab)
3. Click Save button in applicable tabbed page to submit data to server for the corresponding tab.
4. Admin is required to verify the received contribution though bank passbook and then select Contribution Verified > Yes in the applicable tabbed page and save page. When the contribution page is saved after verification, entry will also be made in the GL Data accounts automatically.
5. Download Contribution receipt from link Members⇒Contribution Receipt (available only after contribution verification by Admin).

REVIEWING & EDITING MEMBER PROFILE DATA

1. Login with your PPO No and password.
2. Click link  Members⇒Member Profile to open Profile Page.
3. Make necessary changes, if needed.
4. Click button Upload Photo. It will open a pop-up window.
5. Click button Choose file and select photo from window explorer. (If opening from smart mobile, it will open mobile camera. Take your photo in selfie mode and save photo.)
6. After photo selection (or saving photo in mobile), photo preview will be available in pop-up window. (If member is not satisfied with the preview image, he  can again click button Choose file for adding another photo).
7. Click button Upload Files to Server. (Once the file is uploaded, it will be projected again in the pop-up window).
8. Click Close Window button and then click Save Member Profile button in the Member Profile Form. Photo will then be included in your Member Profile page and the entered data in the form will be saved in the server database.
9. Further, read guidance provided in the Member Profile page, by clicking button View Guidelines for filling this form.

MEMBER SUMMARY

1. Click link Members⇒Member Summary.
2. Select Unit or City or Member Type from any of three drop-down menus. Alternately, enter PPO No or part or full last or fist name.
3. Any of the above action will open Member Summary table based on selection parameters.
4. Further search can be done from Search input box of the table on any column.
5. Data in the table can be sorted on any column by clicking on respective column header. Entire Member Profile can be seen by clicking View in the respective row.
6. Admin can edit member profile and upload photo of any member. In case of an unfortunate demise of any member, Admin must change Member Status from Alive to Deceased, in Member Profile form and upload his photo, if available.
7. Admin can also create new password for any member and delete duplicate record of any member, through a form, which can be opened by clicking the button Manage, in the Member Summary table.

CONTRIBUTION SUMMARY

1. Click link Members⇒Contribution Summary.
2. Select Case and Verification status and click Search. (Admin can also enter PPO No and click Enter Contribution for entering new contribution.) It will open contribution summary table.
3. Admin / Treasurer can open contribution form of any member by clicking the button Edit Contribution.
4. Admin / Treasurer must verify contribution of the member, whose contribution amount is received in the bank, by selecting option Yes for Contribution Verified options, in the respective tab and save data of the corresponding tab. 

RESETTING PASWORD

1. Click on button Forgot Password in Login Form. Enter your PPO No and Email Address and Submit.
2. An email will be sent to your email address (if email is available in the system).
3. Click on this link to open New Password Entry Form.
4. Enter new password and submit the form to change the password.
5. Members, who have not registered their email address, can reset password through the link Reset Password.

Members, who do not remember their credentials for resetting password, can re-enter them through link Reset Pre Entries prior to step 5.

Any member, who is not able to reset his password, must send an email to the forum on address response@aepwf.in along with his PPO No.

C: INFORMATION MODULE:

NEWS LETTER, FORUM NEWS, OFFICE ORDERS, COMMENTS & RESPONSE and BALANCE SHEET can be viewed by all members, by clicking respective link buttons in Informations drop-down menu. Any member can enter his comments or suggestions in COMMENTS & RESPONSE page.

Admin can enter details of news, orders and upload the attachments / photos in Forum News & Office Orders and enter response to comments / suggestions in Comments & Response, by clicking respective Edit / Add Response button. News Letters can be uploaded through link EXPLORE⇒ADMIN⇒NEWS LETTER UPLOAD.

 D: ACCOUNTS MODULE:

This module (except BALANCE SHEET) is not visible to members other than Admin and Treasurer.

NEW ACCOUNT ENTRIES:

Entries of all new receipts, expenditures, fixed deposits and advances can be done though a common form, which can be opened through link ACCOUNTS⇒GL ENTRY. Input field GL ID will generated and populated on form submission. The input field Transact From should be filled only when payment / receipt is done for any person whose name is not included in Advance Name drop-down menu. Transact Details should include the purpose for which transaction is made. Cheque No, NEFT reference No etc should be entered in Reference field.Select appropriate Accounting Head and enter transaction amount in Transact Amount. Select option Credit, when there is an amount is received in bank / cash, which increases overall forum balance. Similarly Debit should be selected only when there is real expenditure, which decreases overall forum balance. Option Transfer should be selected when the amount is just moved from one account to another and there is no change in overall forum balance, e.g. advance from bank to a person or vice versa, transfer of amount from FD to bank or vice versa. Advance Name must be selected in case advance is drawn from bank for cash expenditures or cash expenditure is done from that advance by advancee. No Voucher No is required for all Transfer transactions. In case payment is made to any party directly from bank through cheque / bank transfer, voucher needs to be prepared, but Advance Name should not be selected. For all FD related transactions, use Fixed Deposit accounts Entries, but Transact date, Transact Details, Reference, Accounting Head, Transact Amount and Transact Type must be filled in main form.

EDITING EXISTING ACCOUNT ENTRIES:

Click link ACCOUNTS⇒GL DATA and enter financial year to open entire transaction table for the year. This table can be downloaded in PDF / Excel format by clicking respective button on top of the table. Table can be sorted on any column by clicking corresponding column header. Table data can be further filtered on the text, which is entered in the Search box located at top right of the table.

Open GL Entry form by clicking button Edit in the requisite row. It will open below the table. Further actions are identical to New Account Entry, as given above.

ACCOUNT REPORTS:

Account reports are generated based on data entry in GL Data (General Ledger Data). It includes BANK DATA, INC-EXP DATA, FD DATA, ADVANCES and BALANCE SHEET.

Each of these reports require entry of Financial Year for viewing corresponding year's data. The data is presented in tabular format and can be downloaded in PDF / Excel format.  Summary details of all transactions of the table are also shown in the header section.

Consolidated details of all advances opening balances,  new advances drawn, expenditure against all advances and final closing balance is presented on screen. Further, on selection of name from Select Name to Whom Sum Advanced drop-down menu, in ADVANCES report, gives table of of all advances drawn by him and all expenditure done by him, along with summary in header section.

ACCUNTING MASTERS:

New Account Head Codes and Account Head Names can be added through page which can be opened through link ACCOUNTS⇒AH MASTER. 

 New Advancee names can be added through page Advance Master Names, which can be opened through link ACCOUNTS⇒AD NAMES.

 D: ADMIN MODULE:

This section is visible only on login by member having Admin rights.

DATABASE BACKUPS & RESTORE:

One can download backup of database in .SQL format by clicking button ADMIN⇒DOWNLOAD BACKUPS⇒DATABASE. This file can be used for first deleting existing database from local / remote server and then replacing it with new one with this file. Database can be restored through the link ADMIN⇒RESTORE BACKUPS⇒DATABASE. One will be required to select downloaded .SQL file for restoration. Application will only accept valid .SQL file for restoration.

APPLICATION & OTHER FILE BACKUPS & RESTORE:

Applications files and other folder wise files can be downloaded in zipped format from the server through respective links in DOWNLOAD BACKUPS section. These files can be restored in local / remote server through links provided in RESTORE BACKUPS section directly.

EDIT WELCOME PAGE:

Information contained in multiple tabs of Welcome Page is drawn from database, through link data obtained through database SQL queries. These contents can be edited through PAGES application. It can be opened through link ADMIN⇒EDIT PAGES. Information is contained in multiple pages. For editing, go to the requisite page and change mode to edit mode by clicking Edit Page button. Here, the information can be edited in a window, which is similar to Microsoft Word. Certain tab uses photos, hence new photos can also be uploaded from this page. On completion of editing, just click button Update Page to save edited information. With this, the corresponding row will be back in view mode. The changed information will be reflected on Welcome page on page refresh.

• EDIT SCROLLING NESSAGES:

Scrolling messages can be edited or added through page EDIT STRIP MESSAGES. It opens all messages in tabular form. Clicking requisite row Edit button, changes row to edit mode, where one can edit or change the message. Clicking Save Changes button saves data to the server. New messages can also be added here through Add New Message button and clicking button Save New Message, after information entry. Close Window button closes the window without saving the entry.

EDIT OFFICE ORDER CATEGORIES:

One can edit / add office order categories through this page. It can be opened through link ADMIN⇒OO CATEGORY MASTER.

LOGIN HISTORY:

One can see member login history through link LOGIN HISTORY. On this page, only last member login information is shown. 

All Members who login on the web portal, are requested to click LOG OUT button, before closing the browser.

HOW TO BECOME NEW MEMBER IN FORUM

MEMBERSHIP

• LIFE MEMBERS: These members shall pay a single membership subscription of Rs. 500/-. They must be DAE pensioner.

• PATRON MEMBER: Any person paying to the Forum a single subscription of Rs.1,000/- or more desiring to patronize the Society, can become Patron Member of the Society

He will not have the right to participate in the meetings of the Forum, nor can vote in the elections.

Membership of any type, will however be given on the approval of Forum.

PROCEDURE FOR BECOMING NEW MEMBER

1. Register on web portal through the link button REGISTER. Fill all requisite fields in the form and click the link Register.
2. After successful registration, MEMBER PROFILE FORM will open automatically Fill this form and then click the link Save Profile Data. (This form can be opened any time afterwards also, after due login, through the link Members⇒MEMBER PROFILE).
3. Send your membership fee to Forums SBI bank account A/C No. 35658712206, IFS Code SBIN0050878, (Sector-4 Kharghar Branch), through NEFT in the name of Atomic Energy Pensioners Welfare Forum.
4. Enter details of membership fee transfer in the CONTRIBUTION ENTRY FORM, which can be opened through the link Members⇒MEMBER CONTRIBUTION.
5. Send an email to response@aepwf.in with your contribution transfer particulars and your PPO No.
6. On successful verification of contribution in forum bank account and approval of managing committee, your contribution will be verified on AEPWF web portal.
7. New members will be able to download on-line receipt from the web portal, through the link Members⇒DONATION RECEIPT.
8. All members, who have given their valid email address will be admitted to DAE Pensioners Goggle Group of the Forum, for receiving the group emails.
9. All NPCIL pensioners will be Members and all other DAE unit pensioners will be Associate Members.

Atomic Energy Pensioners Welfare Association

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Registered under Charity Commissioner
Registration No. G.B.B.S.D. 1302/15 (Mumbai)

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Contact Address
B-104, Nandanvan Apartments, Deonar Farm Road, Mumbai - 400088

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Forum Email Address
response@aepwf.in

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